Policies and Guidelines

You can add additional questions that you might ask a new client (e.g. client contact information, risk warnings/disclaimer statements or other information collected for the purposes of delivering your services). However, the questions and the process of the APSS must be used in their entirety, as they are in the tool, and must be referenced appropriately (Exercise and Sports Science Australia, AUSactive, Sports Medicine Australia and Exercise is Medicine Australia, 2019).

The reason for this is that they are evidence based and have been carefully designed to elicit client responses that will uncover health risks that might contra-indicate exercise and which require further guidance from a medical or allied health professional. Using only part of one of the stages or altering the intended process may prevent accurate risk factor calculation and risk assessment which could lead to unsafe and unsuitable exercise prescription and advice.

Stage 1 of the APSS tool is the compulsory stage, and so is expected to be used for all casual gym visits (either using gym facilities or participating in a group exercise class) to ensure businesses and professionals are meeting their duty of care in screening for high risk clients.
In relation to casual swim clients, the APSS would generally be applied for structured exercise as opposed to casual swimming; however Stage 1 could still be applied. AUSactive recommends that professionals and businesses liaise with Royal Life Saving and other Aquatics peak bodies for guidance in these situations.

No, one form is sufficient for ongoing attendance. It is recommended that the client management process that is used by a business or trainer should enable screening results to be kept on file and easily checked for casual visitors who wish to participate in a class or use a service

No. Organisations cannot brand the tool and infer that it is part of their intellectual property as this is in breach of copyright law.

Options available include:

Use a cover sheet with your branding that introduces and refers to the attached APSS.
Re-produce the content in its entirety and make reference to the copyright owners (Exercise and Sports Science Australia, Fitness Australia, Exercise is Medicine and Sports Medicine Australia 2019).
Using the national standard that has been endorsed by the national fitness, exercise and sports medicine peak bodies will deliver enhanced credibility and confidence to your clients.

For issues such as risk management and safety, demonstrating that you meet evidence-based national standards that re supported by industry authorities will make more of an impact than promoting your own logo in isolation.

AUSactive registered professionals should ensure that the group participant number allows for appropriate supervision and safe instruction for each individual during the group session.

Variables that may influence this professional judgement are:

• The setting and space – dimensions and size of the area available and the environment in which the class is delivered (i.e. indoor/outdoor, quality of facilities, ability to see and hear participants)
• The suitability for all participants to undertake the activities considering the varied risk profiles, health status, exercise histories and abilities
• Complexity of the activities and equipment selection
• Whether all activities/stations can be safely used and supervised simultaneously
• Whether activities can be modified and the group dynamic managed adequately for the number and range of participants
• The AUSactive professionals skill and experience

Remember that if a client is injured in your class or your facility, the above issues will be explored to determine whether duty of care has been carried out.

Pre-exercise screening enables exercise professionals to gather information about the state of health or disease of a person, to help reduce the possibility of a problem occurring during exercise. There are no guarantees that an adverse event might or might not occur. However, this prior knowledge will assist in appropriate exercise prescription and can significantly reduce the probability of serious injury or life-threatening incidents.

The Adult Pre-Exercise Screening System (APSS) is the evidence-based Australian standard for conducting pre-exercise screening.

In a rehabilitation situation, a treating Physiotherapist is an appropriate allied health professional to be overseeing the exercise program. If a client attends without a Physiotherapist, having them complete stage 1 of the APSS and provide written confirmation from their treating Physiotherapist to guide exercise prescription is required. In this case it may also be appropriate for the Exercise Professional to phone the Physiotherapist to gain verbal advice about the client’s conditions as well (and to document this).

Clients with a disability should be treated in the same way as able-bodied clients and in both cases, pre-exercise screening is imperative to identify any health risks that require further direction and to guide exercise prescription. In any case, referral to a health professional is not about denying access but rather about seeking guidance prior to developing an appropriate exercise program.

ABS statistics demonstrate that approximately one in five Australians or 4 million people have a disability (such as mobility, vision, hearing and learning disabilities) and disability rates increase with age. Therefore, failing to incorporate disability and seniors facilities and services into your business strategy will place your business at a disadvantage. In addition, businesses have a legal obligation to provide equality of experience for all. Remember that staff training (not just of fitness staff but front desk and customer service staff as well) is an essential component of delivering an inclusive service and ensuring that appropriate practices are delivered when dealing with disabled clients.

It is true that clients have often overcome quite a few hurdles to even make an inquiry with a fitness or health service, and that the last thing we want to do is turn them away (potentially to competition down the road).

It is also true that the fitness and health industry has to date employed relatively inconsistent pre-exercise screening practices and for some sectors there has been little or no screening at all.

Aim to:

• Re-frame the situation, so that rather than denying access you are seeking guidance prior to developing an appropriate exercise program. Focus on the good that will come out of the process.
• Re-educate your clients about why screening is important, why we do it and what to expect from our industry. A client would be unlikely to be dissatisfied with a Physiotherapist or GP who wanted to ask health screening questions prior to prescribing treatment. This is because they expect it, based on the existing reputation of such professions.
• Be flexible. Does the client need to book an appointment with a medical or allied health professional, or if they are an existing patient, can you contact their treating professional by phone or email to gain further advice to assist in exercise prescription?

The APSS user guide stipulates that Stage 2 be “administered by a qualified exercise professional (Minimum Certificate III in fitness with completion of screening and assessment units SISFFIT301A and SISFFIT307A)”. SISFITT301A – Provide fitness orientation and health screening; SISFITT307A – Undertake client health assessment.

Equivalent units from the fitness training packages (after 2001) are also acknowledged as appropriate for undertaking Stage 2 of the APSS. Such units include:
SISFFIT001 – Provide health screening and fitness orientation;
SRFFIT001B – Provide orientation to clients prior to undertaking a fitness program;
SRFFIT003B – Undertake client induction and screening.

If you are not sure whether you have the necessary units within your qualification, please email your query to [email protected] and we can look into it for you.